Generative AI Policy

The Journal of Computational Informatics & Business (JCIB) governs the use of generative artificial intelligence (AI) and AI-assisted technologies (including large language models, chatbots, and AI-based image/data generation tools) in the preparation, review, and editorial handling of manuscripts submitted to the Journal of Computational Informatics & Business. It aligns with guidance from the Committee on Publication Ethics (COPE), and standard practice among major scholarly publishers.

  1. AI Tools Cannot Be Listed as Authors

AI tools do not meet the criteria for authorship because they cannot:

  • take responsibility for the accuracy, integrity, and originality of the work,
  • give consent to be listed as an author, or
  • be held accountable for conflicts of interest or ethical compliance.

Accordingly, generative AI and AI-assisted tools must not be listed as an author or co-author, nor cited as an author in the reference list. The submitting (corresponding) author is fully responsible for all content in the manuscript, including any portion produced with the assistance of AI tools.

  1. Disclosure Requirements

Authors must disclose the use of generative AI tools in the research and/or manuscript preparation process. Disclosure should include:

  • The name and version of the tool(s) used (e.g., "ChatGPT-4o, OpenAI").
  • The purpose for which it was used (e.g., language editing, literature summarization, code generation, drafting text, generating or analyzing data, creating figures).
  • The extent of its use (e.g., specific sections, or general editing assistance). 
  1. Prohibited Uses

Authors may not use generative AI to:

  • Fabricate, falsify, or manipulate data, results, or citations (including generating fictitious references).
  • Generate original research findings, conclusions, or interpretations without human verification against primary sources.
  • Produce images, figures, or visual data representations that misrepresent actual research data.
  • Replace the author's own critical analysis, argumentation, or scholarly judgment.

Manuscripts found to contain fabricated citations, hallucinated data, or undisclosed AI-generated content substantively affecting the findings will be subject to rejection or, post-publication, correction/retraction under COPE guidelines.

  1. Use in Peer Review
  • Peer reviewers must not upload manuscripts, or any part thereof, into generative AI tools, including for the purpose of summarizing content, drafting a review, or assessing quality. This preserves author confidentiality and protects unpublished intellectual property, as most AI tools retain and may reuse submitted data.
  • Reviewers may not use AI-generated text to write their review comments without independent critical judgment. If any AI assistance was used in preparing a review (e.g., grammar checking), reviewers should disclose this to the editor.
  • Editors and editorial staff are likewise prohibited from entering confidential manuscript content into public or non-secure generative AI systems.
  1. Data, Code, and Figures
  • Authors using AI tools to assist with statistical analysis, code generation, or data processing must disclose this in the Methods section, including tool name/version and how outputs were validated.
  • AI-generated or AI-assisted images/figures must be clearly labelled as such, and authors must confirm they hold rights to use any AI-generated visual content and that it does not infringe on third-party copyright.
  • Underlying data, code, and prompts used in the research should be made available upon request or per the journal's data availability policy.
  1. Editorial and Administrative Use

Editors are the shepherds of quality and responsible research content. Therefore, editors must keep submission and peer review details confidential. 

Use of manuscripts in Generative AI systems may give rise to risks around confidentiality, infringement of proprietary rights and data and other risks. Therefore, editors must not upload unpublished manuscripts, including any associated files, images, or information into Generative AI tools. 

Editors should check with JCIB contact prior to using any Generative AI tools, unless they have already been informed that the tool and proposed use of the tool is authorised.

  1. Violations

Failure to disclose AI use, or misuse of AI resulting in fabricated or inaccurate content, will be treated as a breach of the journal's research integrity policy and may result in:

  • Request for revision with mandatory disclosure,
  • Desk rejection,
  • Post-publication correction, expression of concern, or retraction, in line with COPE guidelines.
  1. Policy Review

This policy will be reviewed periodically to reflect the evolving capabilities of generative AI tools and emerging best practices in scholarly publishing. Authors should consult the version in effect at the time of submission.

For questions regarding this policy, contact at editor@jcib.org